Associate / Senior Associate Properties (Facilities)

Job Description

Reporting to the Properties Executive (Facilities), the successful candidate will be responsible for ensuring the smooth operation and maintenance of assigned SIA's owned/leased premises in Singapore. This role involves supervising contractors, assisting in budget preparation, conducting site inspections, and maintaining various operational records. The ideal candidate will need to have a strong background in facility management and commitment to maintaining high standards of operational excellence and able to respond to operational and project-related emergencies when necessary.

Key Responsibilities:

• Assist the Executive in leading and managing a team responsible for the systematic and effective maintenance of building equipment and systems.
• Oversee the performance of the Building Operations Centre (BOC) to ensure prompt handling of complaints/requests and satisfactory services for users.
• Manage Integrated Facilities Management (IFM) and other building services contracts, ensuring compliance with specifications and requirements.
• Review and manage energy and utilities consumption to achieve the company’s sustainability targets for building and facilities operations.
• Monitor and manage expenditure and budget, including assisting the Executive in the preparation of annual budgets for operating and capital expenditure works.
• Plan and execute improvement and retrofitting projects, overseeing the entire project management process.
• Liaise with authorities, statutory boards, and stakeholders on property matters, ensuring compliance with regulatory requirements.
• Assist in conducting feasibility studies, preparing cost estimates, and providing technical support as needed.
• Manage and handle various building and FM-related administrative functions and documentations, driving continuous process improvements.
• Conduct regular inspections and audits on service providers to ensure adherence to safety and quality standards.
• Collaborate with building occupants to support their facility-related needs and requirements.
• Lead teams during emergency situations and maintain emergency response protocols.
• Foster a culture of safety, sustainability, and operational excellence within the FM team.
• Any FM related work assigned from time to time as required.

Requirements:

• Diploma/NITEC certification in Facility Management, Engineering, or a related field.
• 2 years of experience in facility management or a related role. Fresh graduates are welcome to apply.
• Knowledge of SAP and Facilities Management systems.
• Good organizational and communication skills.
• Ability to conduct site inspections and manage multiple tasks simultaneously.
• Strong problem-solving skills and attention to detail.
• Knowledge of safety regulations and compliance standards.
• Team player with the ability to work collaboratively with contractors and internal teams.
• Able to respond to operational and project-related emergencies in a fast-paced environment.
• Sound knowledge of FM operations, building services, and systems such as MEP, ACMV, Fire Protection and proficiency in AutoCAD/BIM and other relevant software is a plus.